For small project management, I use Outlook as well.I'm lucky to have a nice desktop scanner and I will generally scan any physical notes I take during meetings and attach to this, after transferring important bits to projects. Meeting notes/agendas and things that don't need to be put in a project log or tasks get attached to the appointment. That practice gives me a daily work log along with my appointment notifications. I use all the standard alarms and recurring appointments to make sure I don't miss things. I use the auto-coloring rules with a custom tag I put at the front of every work issue so that I see the difference between work and personal. I also have a number of VB scripts on my Start Menu that I use to speed up this process for common tasks that insert the appointment via VBA. For instance, if I spend 15 mins setting up user accounts, I insert that as a 15 minute appointment. I fill my calendar with appointments and normal work as well. It's not perfect, but it's a working system for me. I have juggled quite a few in the past but have more or less solidified everything. I don't think you're going to find a "best practice" for time management, as everyone has a different approach. If others see your calendar is always open and available, they will always feel like they can interrupt you with everything. Again, put it in your calendar so that other people also know that you're busy and not to be disturbed during these hours. Make a proper schedule for yourself too, where you dedicate time to review and plan things. It's really up to you what you want to use, just pick a system that works for you and stick with it. It doesn't really matter what you use, as long as you're comfortable using them and you're consistent in its use. Organize yourself, make sure you have proper documentation (and documentation tools) at your disposal. You can use Word, Excel, MS Project, OneNote, or even many freely available tools in the cloud to keep track of your progress with certain projects. Spiceworks and other monitoring tools can also help you greatly in getting an overview and notifications when tasks are due. By using a calendar, you save yourself a lot of headaches. when you purchase hardware, make note in your calendar when the warranties of those devices expire. Make use of a calendar (not your personal, but a general sysadmin calendar) and set reminders. What software you need for all these projects, or collection of software, really depends on the scope and size of those projects.įor normal sysadmin tasks, these projects shouldn't be too demanding. If you split up these projects in groups of 3 to 5, you'll be more focussed, more efficient and you'll probably end the lot before the time it takes to do all of them in parallel. How can you really be focussing on 35-40 different projects at the same time?ģ-4 I can imagine, but 35-40 is really not an efficient way of working. We did use OneNote in the past but it wasn't cross compatible in my mind as require installing, with the tools above we just need a web browser so can get updates instantly. I realise the above seems like allot of tools but really we haven't found a better way to do, everyone is allowed to use their own task management tool as an aide memoire but where we need to work together on projects or tasks or where any member of staff needs to be able to get an immediate update on a project and see details is when we use one of the pre-agreed tools. I use Trello for myself, we use Google Spreadsheets for maintenance tasks and Spiceworks for tickets and help desk.Ī mixture of Producteev and Trello, looking to go to Wrike though as it has Gantt Chart This is mixture of Producteev and Trello, we will probably move completely to Trello. ongoing and small projects and storage of archived project files. Thinking of putting software details into Snipe-IT Google Spreadsheet for device details, serial, warranties and SlimWiki for configs and how to's. hardware, network, & software configs/logins/settings? Google Spreadsheet, SlimWiki, Trello, Wrike, Producteev, Snipe It (all these tools apart from Wrike are free to some degree, they are also cross platform compaitable in a browser or have their own app. I've found there is no one product that does all but we use a mixture of products amongst the team, as well as individuals using their own preferred product as a daily jobs to do list.
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